To set up a Table of Contents in Word for Mac 2011 I give everything a style.In Word, put your cursor where you would like the TOC to appear, go to the References tab in Word, and click on Table of Contents. In the Modify Style pane, make your changes.Figure 1: The three parts to the Navigation Pane in Word 2010The package lets you have a two column table of contents in a single column. In the Styles list, click the level that you want to change and then click Modify. If Modify is grayed out, change Formats to From template. Go to References > Table of Contents > Custom Table of Contents. Format the text in your table of contents.
![]() Table Of Contents Word 2011 Mac 2011 IThat gives you a really fast way to navigate around your document. How to use the Document Map to move around your document quicklyIf you click on a heading in the Document Map, the cursor will jump to that heading. (And if you're used to using that, in Word 2007 and Word 2010, you can reinstate the Styles combobox to the Quick Access Toolbar.)From the Styles combo box, choose Heading 1 for your main headings, Heading 2 for sub-headings and Heading 3 for minor headings, and so on. How to get Document Map to display something usefulTo get Document Map to display useful headings, apply the built-in heading styles to the headings in your document.There are many ways to apply the heading styles.In Word 2007 and Word 2010, on the Home tab, in the Styles gallery, click the thumbnail for the heading style you want to apply.In Word 2003 and earlier versions, the easiest way is probably to use the Styles combobox on the toolbar. You get to choose whether to show just the highest-level headings, or lower-level headings as well. That is, it shows all the headings in your document. You can determine how many levels of headings the Document Map displays. How to control the number of levels that Document Map displays In Figure 2, I can see that the cursor is within the section "Sea transport". As you move around your document, the Document Map will highlight the current heading.For example, in Figure 1, I can see that the cursor is within the section with the heading "Balloons". You can see a page of text, but it's hard to know where you are in the document.Document Map is a good way to solve this problem. Note that in Word 2010 you must right-click a heading.It now shares the new "Navigation Pane" with a panel for Find and one for Thumbnails. See Figure 2.Figure 4: The Document Map in Word 2010 showing the shortcut menu when you right-click a heading. You can expand or collapse individual headings by clicking on the plus and minus signs next to the headings. So I can open the new Document Map with the keyboard shortcut I've been using for a decade or more. The old pre-Word 2007 keyboard shortcut of Alt-V-D has been reinstated. Best of all: I can drag a heading in the Document Map, and the heading, and all the paragraphs of text "below" it, will move. ![]() Document Map doesn't show headings that are in tables. Bugs Challenges Annoyances BugsThere are several problems with Document Map: One more mouse movement in this case is a change from 2 to 3, or a reduction in productivity of 50%.There is some some good material about the new Document Map at microsoft.com, written during the beta testing of Office 2010. To change the number of heading levels displayed in the Document Map requires one more mouse movement than the old version. Even the "new" Document Map of Word 2010 fails to show headings in a text box. Document Map doesn't show headings that are in text boxes. I guess it won't get fixed any time soon. It's a known bug that has been inherited by the "new" Document Map of Word 2010. There is a solution to this: stop using Insert > Break > Page Break or Insert > Page Break. Document Map won't show numbering on a heading that immediately follows a hard page break. So the failure of the new document map to show headings is particularly irritating. Since that bug was fixed, we can put headings in a text box, and it's the only straight-forward way to lay text over an image. So we weren't likely to put a heading in a text box. Or, better, use the "Keep with Next" setting to keep the paragraph on the same page as the next paragraph. In Word 2007 or Word 2010: On the Home tab, click the dialog launcher in the Paragraph group (the dialog launcher is the tiny arrow at the bottom right of the group).In the Paragraph dialog, on the Line and Page Breaks tab, tick "Page Break Before". In Word 2003 or earlier: Format > Paragraph To see the Paragraph dialog: In Word 2007: View > Outline. In Word 2003 and earlier: View > Outline View, View > Print Layout) The solution is to switch to Outline View and then back again. In Word 2007 and earlier versions, sometimes the Document Map decides to display tiny, unreadable type. Os x mac emulator for pcYou can change the outline level of an individual paragraph by doing Format > Paragraph and changing the Outline Level. That's disappointing, too.For the curious or the frustrated: How does Word decide what to display in Document Map? Word 2007 and earlier versionsWord displays paragraphs in Document Map according to the Outline Level of the paragraph. On the other hand, using documents marked up with XML tags is unlikely to be important in the future, since Microsoft has had to remove the XML markup feature from Word when sold in the US. This is very disappointing, but there's nothing we can do about it. For developers: if you have a document attached to a schema, marked up with XML tags, then the XMLSelectionChange event does not fire when a user clicks on a heading in the Document Map that results in moving the insertion point from one XML tag to another. (In Word 2010, Word no longer guesses. If Word can't find any text with appropriate Outline Levels, then, in Word 2007 and earlier versions, Word will guess. If you create a custom style, you can modify it to have the Outline level you choose.If your document has text with appropriate Outline Levels, Document Map will use those outline levels. The built-in heading styles have their Outline Level fixed (Heading 1 has Outline Level 1, Heading 2 has Outline Level 2 and so on).
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